Adding New Wines
Help! I can't find the wine I'm looking for!
CellarTracker's extensive database has over 3 million wines – but sometimes it's hard to find the exact one you're looking for. Our best advice here is to type less and just focus on the key parts of the label (producer, region, varietal, wine name). Often only a few characters of each word are enough to get a great match quickly and help avoid misspellings (which are another common pitfall we see). If you aren't getting a match with a descriptive string, try paring back to just search for the producer. If you get too many results, then try adding back vintage, variety, region, etc, until you can find the right match – or determine a new wine needs to be added.
I tried that, and I STILL can't find it!
Congratulations! It looks like you've got a wine that no one else in the CellarTracker community has entered into the database – while not as common as it used to be, it still needs to be done sometimes, and adding a new wine is relatively straightforward. Here's an overview of the process (and be sure to watch the short video below).
Desktop Instructions
We recommend starting on the Add Wine to My Cellar screen, which is easily accessible from the Quick Links menu under the search box.
- Search for something similar – ideally from the same producer, but the same varietal/region works as well.
- On the results page, locate the closest match, and click the Create a New Wine link.
- You'll be taken to the new wine creation page, with the fields pre-populated based on the wine you selected. Go through each field and update as necessary. When you're done, click Save and Done to create the new wine and return back to the purchase screen.
- That's it! You just added a new wine to the database! If you have the wine in front of you, we highly recommend uploading a label image as well to make it easier to identify in the future (and so we can verify the wine fields properly match the label).
Still need help, or not sure exactly how to fill out the various fields? No fear, we're happy to help. Just email us a picture of the label (front and back, if they both contain relevant info) and we'll get it entered in for you.
Frequently Asked Questions
I don't see a varietal in the list? How can I add this?
First of all, please ensure that the varietal really isn't in the database. By default, CellarTracker will only show you varietals where other wines of the same type and region have this varietal assigned, but you can search the entire list of varietals using the search box on the dialog.
If the varietal still does not appear in the list then either post a request in the Errors & Corrections forum or email newwine@cellartracker.com with a request to add the varietal. Please also create the wine and include the varietal name as all or part of the Designation field. We will subsequently clean this up once we add the new varietal.
I have a wine that uses multiple varietals, but I don't see this combination in the list. What is your policy here?
While we do have some multi-varietal combinations in the list we generally avoid adding new ones. In order to keep the list under control we would prefer that you use "Red Blend" or "White Blend" and then embed the varietal names in the designation if, and only if, they appear prominently on the front label.
How can I keep track of the exact varietal percentages for a multi-varietal wine?
The best place to store this is in the per-wine Wiki article for that wine.
Video walkthrough of adding a new wine
We've put together a short video showing the process for creating new wines. You can watch it below: